What are Ship Notices?
Every time you send inventory to one of our facilities, you'll create a Ship Notice. The Ship Notice gives us a heads up that your inventory is on the way and outlines exactly what items and quantities to expect. When the shipment arrives, we'll count in your items against your list and send you a report showing exactly what was received.
When you create a Ship Notice, you will be provided with a unique Ship Notice ID Number. That Number should be attached to the cartons of your incoming shipment to prevent delays in receiving. When creating the ship notice always include the tracking number/s.
Ship Notices can be created and tracked by choosing Ship Notices in the top navigation bar.
Important things to note:
- Once arrived, shipments take an average of 2–3 business days to process. If a shipment contains a large number of different SKUs or variants, receiving can take longer. Reach out to firstname.lastname@example.org for time estimates on large shipments.
- Items must exist in Whiplash to be on a Ship Notice and received. In most cases, Items are created automatically through a Shop integration. Here are instructions for creating them manually, which you can do for anything that isn't for sale in your Shop, like packaging or promotional items.
Please Note: Due to Covid 19 Shipnotice processing times may be delayed and are currently about 5-7 business days
You are responsible for getting your inventory to us with duties paid and customs cleared. Also, Whiplash cannot be listed as the Importer of Record.
Purchase Order Number (PO#)
This is an optional field that can help identify and track incoming shipments.
PO numbers can be used in Search filters, added anywhere Ship Notices are created and appear in exports.
A Ship Notice can contain items from multiple Purchase Orders. Each Item can have its own Purchase Order Number.
If the same item is present in multiple Purchase Orders, it will be kept separate by PO# and can be received independently.
The Notes field
After creating a Ship Notice, click Add Note to enter particulars about the shipment.
You can enter particulars about the shipment in the Notes field. This can include things like product nuances, specific details to keep an eye out for, or comments in general about the delivery.
Alternatively, the receiving team might enter a Warehouse Note to relay details about the state of the products being delivered. Information about damages to the shipment as a whole will appear here, with photos.